A Zero Value Entry refers to any transaction in TallyPrime where the monetary value of the item or transaction is zero, i.e., no amount is paid or received, but the movement of stock, asset, or document is recorded.
Zero value transaction is used when you want to pass the entry without any amount, for example free samples Distributed or Received, there is no value of goods to be received or paid. You Have To Make Some Changes in Payment Voucher For Pass Zero value transaction.
When & Why to Use Zero Value Entry?
- When stock is sent or received as a sample (no payment involved).
- When goods are placed in a store for display or consignment, but ownership isn’t transferred.
- When blank cheques are issued or received without specifying amount.
- For internal transfers without any value exchange.
Examples include:
- Free Samples: Giving samples to customers for marketing purposes.
- Promotional Offers: Recording free products in “Buy One Get One Free” deals.
- Replacements: Issuing replacements for defective goods at no charge.
- Internal Transfers: Moving stock between departments without a monetary transaction.
Example of Zero Value Entry
Your business gives 5 units of Product A as a free sample to a customer. The price per unit is ₹100, but since it’s a free sample, the total amount is ₹0.
Step 1 Enable Zero Valued Transaction
Click on Voucher Type
Click on Purchase
Here You Have To Allow Zero Valued Transaction = Yes
Here You Have To Allow Zero Valued Transaction = Yes
Now record transaction
Sample Received
Now Sample issued
Alter sales voucher
Here You Have To Allow Zero Valued Transaction = Yes
Sales
Sampling – Zero Value Stock Entries
In these cases, goods are issued or received for sampling purposes, without any monetary value.
📘 Assignment 1: Issue Laptop Sample to Dealer
| Item | Quantity | Rate | Amount | Narration |
| Laptop | 1 Nos | ₹0 | ₹0 | Sample issued to Tech World |
Task:
- Enable: Allow Zero Valued Transactions in F11 → Inventory.
- Create Stock Item: Laptop.
- Use Delivery Note voucher.
- Qty: 1 | Rate: ₹0 | Amount: ₹0.
- Narration: “Sample laptop issued to Tech World – No commercial value.”
📘 Assignment 2: Receive Smartphone Sample from Vendor
| Item | Quantity | Rate | Amount | Narration |
| Smartphone | 2 Nos | ₹0 | ₹0 | Received samples from ABC Mobiles |
Task:
- Create Stock Item: Smartphone.
- Use Receipt Note voucher.
- Qty: 2 | Rate: ₹0.
- Narration: “Sample smartphones received – No purchase value.”
📘 Assignment 3: Issue Tablet for Demo Event
| Item | Quantity | Rate | Amount | Narration |
| Tablet | 3 Nos | ₹0 | ₹0 | Issued for demo event at college |
Task:
- Use Delivery Note voucher.
- Item: Tablet | Qty: 3 | Rate: ₹0.
- Narration: “Tablets sent for product demonstration – No cost involved.”
Blank Cheque Entries – Zero Value Journal or Payment
Blank cheques are issued or received for security with no value filled.
Assignment 1: Blank Cheque Issued to Vendor
| Ledger | Amount | Narration |
| Bank A/c (Cr) | ₹0 | Issued blank cheque to Ravi Traders for security |
| Ravi Traders (Dr) | ₹0 |
Task:
- Use Journal Voucher.
- Credit: Bank A/c ₹0
- Debit: Ravi Traders ₹0
- Narration: “Blank cheque issued to Ravi Traders as security.”
Assignment 2: Blank Cheque Received from Client
| Ledger | Amount | Narration |
| ABC Enterprises (Cr) | ₹0 | Received blank cheque for future payment |
| Bank A/c (Dr) | ₹0 |
Task:
- Use Journal Voucher.
- Credit: ABC Enterprises ₹0
- Debit: Bank A/c ₹0
- Narration: “Blank cheque received from client for future use.”
Assignment 3: Blank Cheque Issued to Staff for Travel Advance
| Ledger | Amount | Narration |
| Bank A/c (Cr) | ₹0 | Issued blank cheque to Mr. Anil for travel advance |
| Anil Kumar (Dr) | ₹0 |
Task:
- Use Payment Voucher.
- Credit: Bank A/c ₹0
- Debit: Anil Kumar (Staff) ₹0
- Narration: “Blank cheque issued for travel – no amount specified.”
Summary Table
| Type | Entry Type | Item/Ledger | Rate/
Amount |
Purpose |
| Sample Issue | Delivery Note | Laptop, Tablet | ₹0 | Marketing/demo/sample distribution |
| Sample Receive | Receipt Note | Smartphone | ₹0 | Received for testing/showcase |
| Blank Cheque Issued | Journal/Payment | Vendor, Staff | ₹0 | Security deposit or future use |
| Blank Cheque Received | Journal | Client, Bank | ₹0 | Security or advance cheque |
Why Zero Value Entries Are Important?
- Transparency: Keeps a clear record of all movement.
- Audit Compliance: Helps during audits to justify stock movement.
- Operational Control: Shows how many samples were issued or where goods were placed.
Recording zero-value entries in TallyPrime is straightforward and helps businesses maintain accurate inventory and financial records. Whether you’re dealing with free samples, replacements, or promotional offers, these entries ensure transparency and proper stock management.