Debit Note in TallyPrime – Purchase Cycle / Proccess

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In day-to-day business, sometimes goods are returned to the supplier due to damage, excess quantity, or wrong items. In such cases, the buyer issues a Debit Note to the supplier. In TallyPrime, Debit Notes help record these purchase returns or adjustments to accounts payable.

A debit note (also known as debit memo) can be issued from a buyer/ purchaser to their seller to indicate or request to return the funds.

credit note

🧾 Common Scenarios Where Debit Note is Used:

Scenario Example
Purchase return Goods returned to supplier due to damage
Overcharged invoice Supplier billed for ₹12,000 instead of ₹10,000
Short supply Less quantity received than invoiced

Benefits of Using Debit Notes in TallyPrime

  1. Error Corrections: Easily rectify issues like overbilling or incorrect pricing.
  2. Inventory Management: Automatically adjusts stock levels for returned items.
  3. Tax Compliance: Ensures proper calculation and reporting of GST or other applicable taxes.
  4. Improved Accuracy: Helps in maintaining precise financial records.

How to use Debit Note Voucher in TallyPrime

Step 1 Click on vouchers

Step 2 Click on Other vouchers

Step 3 Click on Debit Note (ALT + F5)
If this voucher not showing in Tally Prime then you can press on show Inactive

 

 

 

You can use deferent deferent mode for make entries –

 

Enter the Details

Party’s Name: Select the supplier’s name from the ledger.

  • Date: Ensure the date of the debit note is accurate.
  • Invoice Reference: Enter the original invoice number for reference.
  • Details of Goods:
    • Select the item name from the inventory.
    • Enter the quantity being returned.
    • Specify the rate and amount.
  • Tax Details: If applicable, TallyPrime will calculate the GST or other taxes automatically. Ensure the tax ledgers are configured correctly.
  • After entering all the required details, press Ctrl + A to save the voucher.

1. Make Debit Note To Sangam Pvt Ltd of Following Item.

 

Assignment No 01
Make Debit Note To Bala Ji Mobile Hub of Following Item.

 

Assignment No 02
Make Debit Note To Basant Mobile Communication of Following Item.

 

Assignment No 03
Make Debit Note To Mehta Mobile Marketing of Following Item.

 

A debit note in TallyPrime is an essential tool for managing returns, price corrections, and other adjustments in your business transactions. This will help ensure your accounts remain error-free and compliant with tax regulations.

 

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